Privacy Policy

Effective Date: February 2026

The TLeaders’ League respects and values the privacy of all users of the TLeaders’ League Finance Center (“System”). This Privacy Policy explains how personal information is collected, used, stored, and protected in relation to the use of the organization’s financial management platform.

1. Information We Collect

• Full Name
• Email Address (Google Account)
• Block / Section
• Year Level
• Program / Major
• User Role (Member, Block Treasurer, Treasurer, Assistant Treasurer)
• Payment records and transaction history
• Receipt and login records

2. Purpose of Data Collection

• Membership verification
• Recording membership fee payments
• Issuance of e-acknowledgement receipts
• Financial reporting and auditing
• Preventing duplicate or fraudulent entries
• Maintaining transparency and accountability

The information collected will not be used for commercial or marketing purposes.

3. Authorized Access

Personal data may only be accessed by authorized officers:

• TLeaders’ League President
• Treasurer
• Assistant Treasurer
• Assigned Block Treasurer (limited to their block)

4. Data Protection

• Password-protected accounts
• Role-based permissions
• Account verification
• Monitoring of unauthorized login attempts

Users are responsible for protecting their login credentials.

5. Data Retention

Records are retained for documentation, clearance verification, and audit purposes during the academic year and may be archived after the required retention period.

6. Disclosure

Information will not be disclosed to external parties except:

• University verification when necessary
• Internal financial audit
• When required by school regulations

7. User Responsibilities

• Provide accurate information
• Use the system only for official purposes
• Avoid unauthorized access attempts
• Keep credentials confidential

8. Policy Updates

The TLeaders’ League may update this Privacy Policy when necessary. Continued use of the system signifies acceptance of the updated policy.

9. Contact

For concerns regarding this policy, contact the TLeaders’ League President or Treasurer through official organizational channels.